Certification & Compliance Executive

Executive / Sr. Executive – Certification & Compliance ## Company Overview *Not specified.* ## Job Summary We are seeking a **detail-oriented Certification & Compliance Executive** to manage and execute all activities related to management system certifications and statutory compliance within a **plastic recycling manufacturing setup**. The role primarily focuses on ensuring **timely securing and renewal of certifications** such as **ISO 9001, ISO 14001, ISO 45001, GRS, RCS, SMETA, EN, FDA, FSSAI**, and other relevant standards for the recycling industry. The responsibilities include data preparation, engaging external consultants, internal audit coordination, preparation for external certification audits, documentation management, non-conformity closure, and compliance tracking. ## Responsibilities - **Develop a comprehensive understanding** of applicable certification standards, requirements, and audit protocols. - **Translate certification requirements** into department-wise information and documentation needs. - **Prepare detailed Information Requisition Lists (IRLs)** and coordinate with respective teams to collect required information, documents, and records. - **Review received information** for completeness, consistency, and compliance with certification standards. - **Maintain and update IMS policies, manuals, SOPs, work instructions, and records** in line with operational and certification requirements. - **Ensure effective document and records control**, including version control, approvals, retention, and accessibility. - **Identify documentation and process gaps** and coordinate corrective actions. - **Support continual process improvement initiatives** based on certification requirements, audit findings, and operational needs. - **Maintain a structured repository** of certification-related documents and evidence to ensure audit readiness. - **Prepare and maintain the internal audit plan** and schedule. - **Coordinate internal audits** across relevant functions and locations. - **Support preparation for external surveillance and recertification audits**. - **Coordinate with process owners** to collect necessary documents, records, and evidence. - **Participate in internal audits** and assist in preparing audit reports. - **Track audit observations and findings** and ensure timely follow-up. - **Coordinate closure of Non-Conformities (NCs)** and observations from audits. - **Support root cause analysis (RCA)** and monitor corrective and preventive actions. - **Verify supporting evidence** for closure and maintain records. - **Identify recurring issues** and escalate them appropriately. - **Maintain certification calendars, audit schedules, and compliance trackers**. - **Monitor certificate validity and upcoming audit/renewal timelines**. - **Ensure timely preparation of documents and records**. - **Maintain an organized repository** of certificates, audit reports, NCs, CAPA records, and supporting documentation. - **Prepare periodic status updates** on certification and audit activities. ## Qualifications - **Educational Qualification:** Graduate or Postgraduate in Engineering, Environmental Science, Quality Management, Sustainability, EHS, or a related discipline. - **Experience:** 2–3 years in IMS, Quality, EHS, Compliance, or Certification Management. - **Technical Skills:** - Practical working knowledge of **ISO 9001, ISO 14001, ISO 45001** (IMS). - Experience in **internal audits** and coordination of **external certification audits**. - Strong documentation, coordination, and follow-up skills. - Good understanding of **Root Cause Analysis** and **Corrective Action** processes. - **Soft Skills:** - Strong attention to detail. - Ability to manage multiple activities and timelines. - Effective communication and coordination skills. ## Preferred Skills - Lead Auditor certification in one or more ISO standards. - Experience with **GRS, RCS**, or equivalent **recycling/chain-of-custody standards**. - Experience in **recycling, manufacturing, waste management, or sustainability** will be an advantage. ## Experience - **2 to 3 years** of relevant experience in **IMS, Quality, EHS, Compliance, or Certification Management**. - Practical experience in **recycling or manufacturing industries** is preferred. ## Environment - The role is based in **Nashik, Maharashtra**. - The work environment involves coordination across multiple departments within a **manufacturing setup**. - The position is **full-time** with typical office hours, involving documentation, audits, and compliance activities. ## Salary *Not specified.* ## Growth Opportunities *Not specified.* ## Benefits *Not specified.*